To manage projects effectively, we must know the true state of the effort. We must distinguish between what we know for certain and what we merely believe. Yet many of us have acquired a habit of speaking and thinking — "mind reading" — that limits our ability to make this important distinction.
Have you ever said, "I know what you're thinking…"? It's a common expression. It's less common, though, to actually know what someone else is thinking. Heck, most of the time, we have trouble knowing our own minds. Yet, we use language that can lead us to believe that we can read minds. An example from The Wall Street Journal (August 23, 2001):
Stocks finished higher as economic worries sparked by the Fed's decision to reduce interest rates again gave way to a more accommodating view of corporate-profit potential.
I suppose (though I don't know) that the authors didn't research the opinions of all stock traders. Maybe they made a pretty good guess, but it's probably just a guess — it could be wrong. If you doubt that, maybe you haven't checked your 401(k) in the past year or two.
Mind reading is so pervasive that we no longer see it. Here are some key phrases that might indicate mind-reading:
- The real reason you're doing that is
- You're only saying that because
- Don't hand me that
- You know what I mean
- You would never do that unless
Whether you're mind reading depends on the answer to "How do you know that?" If the answer doesn't involve a direct report from the owner of the mind in question, you might be mind reading.
We don't actually know
what someone else is thinking.
Heck, most of the time,
we have trouble knowing
our own minds.When we accept uncritically any supposition that could be erroneous — such as a conclusion based on mind reading — then anything we derive from it is questionable. It's dangerous enough when we do it personally, but in the project context, we could be risking the well being of many others in addition to ourselves. Some examples:
- Our customers aren't requesting that feature, but let's include it — we know what's best for them.
- They're estimating $11.2 million for that project, but they always pad estimates — I'll cut it 30%.
- They always cut our estimates, so let's pad them by 30%.
- The engineers never cooperate if we just ask them to, so make it a condition of employment. If they don't do it, they're out.
It's difficult to catch yourself mind reading, so watch the people around you for one week. Collect the phrases they use. Gradually your observation skills will improve, and soon you'll be better able to observe yourself. Take care, though — if you ever come to conclude that someone else is mind reading, you're mind reading. Top Next Issue
For more on mind reading and how we make meaning out of our observations, see "Making Meaning," Point Lookout for January 16, 2008.
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More articles on Personal, Team, and Organizational Effectiveness:
- Organizational Firefighting
- Sometimes companies or projects get into trouble, and "fires" erupt one after another. When
this happens, we say we're in "firefighting" mode. But it's more than a metaphor — we
have a lot to learn from wildland firefighters.
- Personal Trade Secrets
- Do you have some little secret tricks you use that make you and your team more effective? Do you wish
you could know what secret tricks others have? Here's a way to share your secrets without risk.
- If Only I Had Known: I
- Have you ever regretted saying something that you wouldn't have said if only you had known just one
more little fact? Yeah, me too. We all have. Here are some tips for dealing with this sticky situation.
- Indicators of Lock-In: II
- When a group of decision makers "locks in" on a choice, they can persist in that course even
when others have concluded that the choice is folly. Here's Part II of a set of indicators of lock-in.
- Constancy Assumptions
- We necessarily make assumptions about our lives, including our work, because assumptions simplify things.
And usually, our assumptions are valid. But not always.
Forthcoming issues of Point Lookout
- Coming August 23: Look Where You Aren't Looking
- Being blindsided by an adverse event could indicate the event's sudden, unexpected development. It can also indicate a failure to anticipate what could have been reasonably anticipated. How can we improve our ability to prepare for adverse events? Available here and by RSS on August 23.
- And on August 30: They Just Don't Understand
- When we cannot resolve an issue in open debate, we sometimes try to explain the obstinacy of others. The explanations we favor can tell us more about ourselves than they do about others. Available here and by RSS on August 30.
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- The Race to the South Pole: Ten Lessons for Project Managers
- On 14 December 1911, four men led by Roald
Amundsen reached the South Pole. Thirty-five days later, Robert F. Scott and four others followed. Amundsen
had won the race to the pole. Amundsen's party returned to base on 26 January 1912. Scott's party perished.
As historical drama, why this happened is interesting enough, but to organizational leaders, business
analysts, project sponsors, and project managers, the story is fascinating. Lessons abound. Read
more about this program. Here are some dates for this program:
- The Westin Virginia Beach Town Center, 4535 Commerce Street,
Virginia Beach, VA 23462: September 13,
Monthly Meeting, Hampton Roads Chapter of the Project Management Institute. Register now.
- CTCPA, 716 Brook Street,
Rocky Hill, CT 06067: September 20,
Full-day Workshop, Southern New England Chapter of the Project Management Institute. Register now.
- The Westin Virginia Beach Town Center, 4535 Commerce Street, Virginia Beach, VA 23462: September 13, Monthly Meeting, Hampton Roads Chapter of the Project Management Institute. Register now.
- Creating High Performance Virtual Teams
- Many people experience virtual teams as awkward, slow, and sometimes
frustrating. Even when most team members hail from the same nation or culture, and even when they all
speak the same language, geographic dispersion or the presence of employees from multiple enterprises
is often enough to exclude all possibility of high performance. The problem is that we lead, manage,
and support virtual teams in ways that are too much like the way we lead, manage, and support co-located
teams. In this program, Rick Brenner shows you how to change your approach to leading, managing, and
supporting virtual teams to achieve high performance using Simons' Four Spans model of high performance.
Read more about this program. Here's a date for this
- Baci Grill, 134 Berlin
Road, Berlin, CT 06416: September 19,
Monthly Meeting, Southern New England Chapter of the Project Management Institute. Register now.
- Baci Grill, 134 Berlin Road, Berlin, CT 06416: September 19, Monthly Meeting, Southern New England Chapter of the Project Management Institute. Register now.
- The Power Affect: How We Express Our Personal Power
- Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.
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