by Rick Brenner
Irrelevant coping in an organization is coping with a problem by fleeing from it. In the face of adversity, the organization copes by avoiding not only the adversity, but any recognition of it.
This is a portion of an essay on Organizational Coping Patterns — patterns of organizational behavior relative to stressful, challenging situations.
In this pattern, the organization is distracted. It avoids the problem, and focuses on other — usually irrelevant — things. Think of Captain Queeg in The Caine Mutiny, [Wouk 1987] calling the ship's officers to the wardroom in the middle of the night to count ladles of strawberries. Or think of an organization that could spend three staff meetings discussing whether to upgrade Windows from XP to whatever comes after that while their eCommerce strategy flounders.
The group that's caught in the Irrelevant coping pattern might be completely unaware that it's off track. Awareness of the distraction breaks its spell, and as a coping strategy, Irrelevance then fails. The more debilitating forms of Irrelevance are therefore those which are indistinguishable from relevance, at least, within the internal context of the organization.
To identify Irrelevant coping, one usually must step outside the organizational system to evaluate the relevance of the focus of organizational attention. Within the organization, things seem to make sense. From the outside, one is better able to see the loss of contact with organizational imperatives. This may explain why sometimes, when we return from a long vacation, things at the office seem so farcical.
As an example of Irrelevant organizational coping, consider one decision of the Red Army at the height of the battle for Stalingrad. Until that desperate hour, it had been a classless Red Army — an army unwilling to distinguish an officer class. In 1942, with German forces bearing down on the city named to honor the leader of the Soviet Union, the Red Army announced that officers would again wear distinctive insignia, and even gold braid [Overy 1995: p. 68]. Here then is a military organization — the Red Army — facing a threat to its existence as dire as any, busily redesigning its uniforms. To the Red Army leadership, the redesign was a way to instill pride of office, which might somehow contribute to ultimate victory. From our perspective, outside the situation, we can see clearly the futility of the effort.
As a second example, consider the crash of Eastern Airlines Flight 401, in the Florida Everglades on December 29, 1972 [WGBH 1987]. As with most crashes, multiple factors contributed to this failure, but one factor certainly was the distraction of the crew. In the minutes before the plane slid into the sawgrass, the flight crew had been preoccupied with a malfunctioning landing gear indicator. So preoccupied were they that they didn't realize that the pilot had inadvertently switched off the autopilot, and that they had been descending from 2000 feet at 1000 feet per minute. When an air traffic controller alerted them to the altitude issue, they replied that all was well. When an automatic warning sounded, they ignored it. The aircraft had in fact been descending, which must have been obvious to many people elsewhere on board. Standing in a position outside the system provides the best vantage point for detecting Irrelevant coping.
In Irrelevant coping, the organization fails to take account of all three elements — Self, Other, and Context. Moving from that position to one of Congruence is perhaps more difficult than moving from any other stance to Congruence. The good news is that it doesn't matter where you start. Getting any focus on Self, Other, or Context is a step forward.
Although Irrelevance can be constructively distracting at times, especially when humor is used to defuse tension, some Irrelevance is destructively distracting. When the Irrelevance is institutionalized, deal with it at the institutional level. For example, if Quality of Life Seminar attendance is mandatory, and your project team can't spare the time right now, seek a waiver, or ask for a special event at a later date. For meetings, make certain that you have a pre-announced agenda, and demand that the group restrict its deliberations to that agenda.
Distracting comments or questions, such as the foosball and picnic examples above, are especially difficult. In meetings, it really is the facilitator's responsibility to intervene and stop any such discussion, unless these items are in place on the agenda. If you aren't the facilitator, you have some choices when irrelevant issues crop up.