Whether you call it the parking lot, the issues bin, or the issues list, accumulating contributed items that aren't quite on topic during a given meeting can help keep the meeting focused and moving forward. Here are some tips to help you get more from the practice, or to motivate you to start.
- Make it visible
- Enter the items on a flip chart or other medium that's visible to all. Visibility helps deter duplication, and it might spur additional creativity.
- Enlist a valet
- A meeting of more than about seven people needs a parking lot valet — someone to record the items, and to verify that the contributors agree with the wording. For smaller meetings, the scribe or recorder can play the valet role.
- Encourage self-parking
- Encourage meeting attendees to self-park. That is, if a contributor knows in advance that a contribution will be parked, why not add it to the parking lot after the meeting? Although there is some value in announcing the contribution during the meeting, the time lost doing so is also valuable.
- Review at meeting's end
- A very brief end-of-meeting review of the parking lot should assign to each item someone from leadership to "own" it and follow it to resolution.
- Follow up
- Every item from the parking lot should make a later appearance as a part of a future agenda item, or on the next edition of the parking lot resolution list, or on the cumulative parking-lot-awaiting-resolution list. Nothing should disappear into the void. Each item's owner is responsible for tracking it.
- Track the contributors
- Track the contributors of parked items. Investigate why some people repeatedly offer items that end in the parking lot. Do they not understand the agenda? Are they uniquely brilliant? Are their concerns being ignored? Why are they not self-parking?
- Maintain a parking lot history
- Every item from the parking lot
should make a later appearance
as a part of a future agenda item
or a parking lot resolution list
- Compile all parking lots, and examine them for patterns. Are some kinds of items repeatedly parked? If so, perhaps these are issues that need attention, or perhaps some people are preventing them from getting attention.
- Track the context
- Track the contexts in which parking lot items appear. A high incidence of parked items might indicate that the group hasn't been proactive in that topic area — the issues involved are "running ahead" of the group.
Any tool can be abused, including the parking lot. The Chair, for instance, can use it to stifle discussion of any topic not explicitly on the agenda. Tracking parked items can limit this risk, but you might have to deal with parking lot abuse as a performance issue. Since that can be a complex question, and it isn't on today's agenda, I've added it to the parking lot. Top Next Issue
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your days scurrying from meeting to meeting? Do you ever wonder if all these meetings are really necessary? (They aren't) Or whether there isn't some better way to get this work done? (There is) Read 101 Tips for Effective Meetings to learn how to make meetings much more productive and less stressful — and a lot more rare. Order Now!
The term parking lot is an Americanism. Even though the British call them car parks, my colleague Graham Oakes reports that the term "parking lot" works in the context of meetings in the United Kingdom. My colleague Nynke Fokma reports from other European languages: Bent (Danish) says, "Boette" (Marmalade jar); Emmanuel (French) says, "Parking"; Nynke (Dutch) says, "Even opzij?" (Aside for now?); and Marco (Italian) says, "Possiamo parlarne dopo?" (Can we talk about this later?).
More reports: Mary Ann (Tagalog (Phillipines)) says, "Tsaká na" (Later). Christine (Sydney, Australia, where she works with environmental organizations) says, "Let's park that in the bike rack for later."
If you send me your term from your own language, I'll post it.
Your comments are welcomeWould you like to see your comments posted here? rbrenKDtsKBcpKrkDGCwnner@ChacurlstYiTSJmLtAvyoCanyon.comSend me your comments by email, or by Web form.
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More articles on Personal, Team, and Organizational Effectiveness:
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Forthcoming issues of Point Lookout
- Coming March 21: Narcissistic Behavior at Work: III
- People who behave narcissistically tend to regard themselves as special. They systematically place their own interests and welfare ahead of anyone or anything else. In this part of the series we consider how this claimed specialness affects the organization and its people. Available here and by RSS on March 21.
- And on March 28: Narcissistic Behavior at Work: IV
- Narcissistic behavior at work is more damaging than rudeness or egotism. It leads to faulty decisions that compromise organizational missions. In this part of the series we examine the effects of constant demands for attention and admiration. Available here and by RSS on March 28.
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- The Power Affect: How We Express Our Personal Power
- Many people who possess real organizational power have a characteristic demeanor. It's the way they project their presence. I call this the power affect. Some people — call them power pretenders — adopt the power affect well before they attain significant organizational power. Unfortunately for their colleagues, and for their organizations, power pretenders can attain organizational power out of proportion to their merit or abilities. Understanding the power affect is therefore important for anyone who aims to attain power, or anyone who works with power pretenders. Read more about this program.