Some Causes of Scope Creep
by Rick Brenner
When we suddenly realize that our project's scope has expanded far beyond its initial boundaries — when we have that how-did-we-ever-get-here feeling — we're experiencing the downside of scope creep. Preventing scope creep starts with understanding how it happens.
Mort finally got to the punch line. "We just didn't anticipate the difficulties of the consolidation," he said, "and now it looks like we'll have to take a three-month hit."
Just last quarter, Jack had okayed the consolidation of Marigold into Metronome, based on the promise of schedule savings from eliminating duplications and from better coordination. Now he sat stunned, wondering how they had reached such familiar territory so quickly.
By consolidating the two projects, Jack had unwittingly expanded their scope, because the combined team suddenly had a new task: consolidation. They became victims of a problem that afflicts many projects — scope creep.
To manage scope creep, begin by understanding its causes. Here are some of the more common sources of scope creep.
- The unknown
- Projects are ventures into unknown territory. Sometimes we underestimate the complexity of the problem we've tackled.
- We sometimes forget that good enough is good enough.
- Placating conflict
- We'll do almost anything to avoid dealing with conflict directly. We'll even expand project scope to satisfy all conflicting parties. When we placate conflict, we create a project that nobody can execute.
- We sometimes forget
that good enough
is good enough
- To secure resources, a failing project sometimes acquires another project on the basis of "natural fit" or "efficiencies." But consolidation isn't free, and the efficiencies are often illusory.
- Career advancement
- By commandeering more resources, the sponsors or leaders of a project can enhance their organizational power. Senior managers must learn to recognize these tactics, and approve scope expansions only on the basis of sound management principles.
- Lies and self-deception
- Sometimes we lie to others or deceive ourselves about what's really involved. We can do this to secure approval for the project, or to persuade ourselves or the implementing organization to agree to tackle it. Lying to others is unethical. When it occurs, the perpetrators must be held accountable. Deceiving oneself is tragic.
- The union of all misunderstandings
- If scope isn't clearly defined at the outset, misunderstandings result. When that happens, to preserve consensus that the project should continue, we might have to expand the project scope to include the union of all initial understandings. Making things painfully clear at the outset is worth the effort.
- The Donald Crowhurst effect
- Donald Crowhurst was a participant in the 1968 round the world single-handed sailing race sponsored by the London Sunday Times. As described in a 1970 book by Nicholas Tomalin and Ron Hall, his life pattern was to tackle ever-larger projects, concealing a pattern of failure. Like Donald Crowhurst, some projects expand their scope to avoid acknowledging failure. Failure or restart must be realistic options for any project manager.
Do you know which of your projects are afflicted with scope creep? How did they get there? Top Next Issue
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More articles on Project Management:
- The Weaver's Pathway
- When projects near completion, we sometimes have difficulty letting go. We want what we've made to be perfect, sometimes beyond the real needs of customers. Comfort with imperfection can help us meet budget and schedule targets.
- Nine Positive Indicators of Negative Progress
- Project status reports rarely acknowledge negative progress until after it becomes undeniable. But projects do sometimes move backwards, outside of our awareness. What are the warning signs that negative progress might be underway?
- The True Costs of Cost-Cutting
- The metaphor "trimming the fat" rests on the belief that some parts of the organization are expendable, and we can remove them with little impact on the remainder. Ah, if only things actually worked that way...
- Projects as Proxy Targets: Part I
- Some projects have detractors so determined to prevent project success that there's very little they won't do to create conditions for failure. Here's Part I of a catalog of tactics they use.
- Unnecessary Boring Work: Part I
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See also Project Management for more related articles.
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